Beavers Cubs Scouts

Hall Hire Conditions

12th EASTLEIGH/ 1st BISHOPSTOKE SCOUT GROUP
STANDARD CONDITIONS OF HIRE

Last revision 7 th April 2011

1) THE HIRER will, during the period of the hiring, be responsible for supervision of the premises, the fabric and the contents, their care, safety from damage, however slight or change of any sort and the behaviour of all persons using the premises whatever their capacity, including proper supervision of car-parking arrangements so as to avoid obstruction of the
highway.

2) THE HIRER shall not use the premises for any purpose other than that described in the hiring agreement and shall not sub-hire or use the premises or allow the premises to be used for any unlawful purpose or in any unlawful way nor do anything to bring onto the premises anything
which may endanger the same or any insurance policies in respect thereof. The consumption of alcoholic liquor on the premises is only permitted if duly noted on the Hall Hiring Agreement and agreed by the Executive Committee.

3) THE HIRER shall be responsible for obtaining such licenses as may be needed whether from the Performing Right Society or otherwise and for the observance of the same.

4) THE HIRER shall be responsible for ensuring that NO SMOKING takes place in or around the premises and that consumption of alcohol, where permitted, is kept to sensible levels.

5) THE HIRER shall ensure that all people attending the function for which the premises has been hired show due respect to our neighbours, specifically ensuring that noise is kept to a minimum after 10.30pm and that the premises is vacated by 11.00pm. The Hirer should also
ensure that people attending the function park sensibly and do not use the grass verges in West Drive for parking.

6) THE HIRER shall comply with all the conditions and regulations made in respect of the premises by the Fire Authority, Local Authority, the Local Magistrate’s Court of otherwise, particularly in connection with any event which includes public dancing or music or other similar public entertainment or stage plays.

7) THE HIRER shall indemnify the Committee for the cost of repair of any damage done to any part of the property including the curtilage thereof or the contents of the buildings which may occur during the period of the hiring as a result of the hiring.

8) IF THE HIRER wishes to cancel the booking before the date of the event and the Committee is unable to conclude a replacement booking, the question of the payment or the repayment of the fee shall be at the discretion of the Committee.

9) AT THE END of the hiring, the Hirer shall be responsible for leaving the premises and surrounds in a clean and tidy condition, properly locked and secured, unless directed otherwise and any contents temporarily removed from their usual positions properly replaced, otherwise the Committee shall be at liberty to make an additional charge. All rubbish is to be
removed from the premises and disposed of by the Hirer. Please ensure all lights are switched off and heating has been re-set as instructed.

10) IN THE EVENT of the Hut or any part thereof being rendered unfit for the use for which it has been hired the Committee shall not be liable to the Hirer for any resulting loss or damage whatsoever.

12th EASTLEIGH/ 1st BISHOPSTOKE SCOUT GROUP
SPECIAL CONDITIONS OF HIRE

The following applies to those hiring the Hut on a regular basis:

1) IN THE EVENT of the hut being required from time to time to be used for Scouting Activities during the normal hiring period, provided notice of at least four weeks is given, such Scouting activities will take precedence.

2) IN THE EVENT of there being any adverse effect on Scouting Activities as a result of the hut being hired to the Hirer, the agreement will be terminated.

3) IN THE EVENT of the Hirer not requiring the hut for a previously booked session then they will advise the booking secretary in writing, giving at least two weeks notice, in order for the hire fee to be waived for said session. Non-notification within the time period will result in the fee being charged.

4) A THREE MONTH “probation” period will exist from the first date of hire after which time
both parties must agree that the agreement can continue for the foreseeable future.